Building a Team Collaboration Bot

Team Assistant Overview

Deploy OpenClaw as a shared team resource in Slack or Discord. It can facilitate standups, answer questions from documentation, track action items, and coordinate across team members.

Setup for Teams

Shared Knowledge Base

Create a knowledge base with team documentation:

~/.openclaw/knowledge/
  onboarding.md
  coding-standards.md
  api-docs.md
  deployment-guide.md
  faq.md

System Prompt

{
  "system_prompt": "You are a helpful team assistant for the Engineering team at [Company]. Answer questions using the knowledge base. Be concise and link to relevant documentation. Help facilitate team processes."
}

Standup Facilitation

Daily Standup Bot

Set up a cron job for standup prompts:

{
  "schedule": "0 9 * * 1-5",
  "action": "Post in the standup channel: Good morning team! Time for standup. Please share: 1) What you did yesterday 2) What you're working on today 3) Any blockers",
  "channel": "slack:#standup"
}

Standup Summary

After standup: "@bot summarize today's standup messages and identify any blockers that need attention"

Documentation Assistant

Team members can ask questions:

• "@bot how do we deploy to production?"
• "@bot what's the process for requesting PTO?"
• "@bot explain our API authentication flow"

The bot answers from the knowledge base, maintaining consistency.

Meeting Support

Pre-Meeting

"@bot create an agenda for tomorrow's sprint planning based on our open tickets"

During Meeting

"@bot note: team decided to use PostgreSQL for the new service"

Post-Meeting

"@bot summarize the meeting notes from #sprint-planning and create action items"

Code Review Assistance

"@bot review this pull request: [link]"

• Summarizes changes
• Identifies potential issues
• Checks against coding standards

Onboarding Helper

New team members can ask the bot anything:

• "How do I set up the development environment?"
• "What's the team's git workflow?"
• "Who should I talk to about database questions?"

Channel Organization

• #ask-bot — General questions to the assistant
• #standup — Daily standup facilitated by the bot
• #meeting-notes — Bot posts meeting summaries
• #alerts — Bot sends automated notifications

Tips

• Keep the knowledge base current — assign an owner
• Set clear expectations about what the bot can and can't do
• Use channel-specific skills for different team needs
• Review bot responses periodically to improve accuracy
• Enable thread responses to keep channels clean